Prepare your practice and patients for an extended close over the holiday period. Plan ahead with this checklist so that you ensure a smooth, safe and happy period for all! And, create your own shutdown procedures to share with your team.
Closing down a dental practice for the Christmas holidays involves a few admin tasks. Here’s our top tips:
- Review Appointments: Check the appointment schedule to ensure that all patient appointments are properly managed. Notify patients in advance about the holiday closure, and reschedule appointments if necessary.
- Communicate with Staff: Inform your team about the holiday closure well in advance. Ensure everyone is on the same page regarding work schedules, responsibilities, and any specific tasks that need completion before the closure.
- Inventory Check: Take stock of dental supplies and ensure that you have enough for the holiday period if you are seeing emergency patients. Place orders for any necessary items to avoid running out and advise suppliers of your adjusted opening hours.
- Financial Tasks: Handle any pending financial tasks, such as billing, invoicing, and payroll. Make sure all financial records are up to date, and consider sending out any necessary invoices before the closure.
- Security Measures: Ensure that the security systems are in place. Double-check that all doors and windows are secure, and set up any necessary alarm systems. This helps safeguard the practice during the holiday break.
- Utilities and Equipment: Turn off unnecessary equipment and appliances to save energy during the closure. Verify that all utilities are properly managed, and consider unplugging non-essential devices.
- Emergency Preparedness: Make sure the team is aware of emergency procedures in case something unexpected happens during the closure. Provide contact information for any emergency services or suppliers.
- Patient Communication: Update your practice’s voicemail, website, and social media accounts to inform patients about the holiday closure. Include the dates of closure, emergency contact information, and when the practice will reopen.
- Clean and Organise: Before closing, take the opportunity to clean and organize the workspace. This not only leaves a good impression when you reopen but also helps the team start fresh in the new year.
- Final Check: Before leaving for the holidays, do a final walk-through to ensure everything is in order. Lock up securely, set alarms if applicable, and wish your team a well-deserved break.
By taking care of these tasks, you’ll help ensure a smooth closure for the holidays and a stress-free return to work afterward.
Would you like a free copy of ADAAMA’s Holiday Closure Checklist? Visit our Free Resources page to download.
And… Merry Christmas to you!